TOR: External Final Evalution
1.1 PIN Background
People in Need (PIN) is an international, non-profit organization established in early 1990s in the Czech Republic. Since then, PIN has grown to be the biggest relief and development organization of its kind in post-communist Europe and currently provides humanitarian and development assistance in 24 countries worldwide.
People in Need established a country program in Armenia in 2003. PIN’s goal in Armenia is supporting a strong civil society that takes an active part in poverty reduction and sustainable development. We work in four interlinked sectoral directions: sustainable livelihoods and environment; education and skills development; good governance at the local level; humanitarian support to the displaced people in Armenia. More information on PIN Armenia and its’ projects can be found here: Facebook and PIN Armenia Website.
Main activities within the project are:
- Scouting, mapping, marking of a hiking trail of 250 km from Khndzoresk (Goris) to Khustup (Kapan);
- Community mobilisation and provision of the sub-grants for community initiatives and businesses.
- Promotion of the hiking trail to bring both local and international tourists to the newly established hiking trail.
1.3 Project Status
As of end of April, 2021, most of the main project activities have been completed. In line with the objectives of the project: the new hiking trail named the ‘Legends Trail’ was established, all the scouting, mapping and marking activities are completed. All the 3 rounds of grants both for community initiatives and business were announced and granted. In total for all rounds PIN has granted 18 community initiative grants and 17 businesses. The 3rd round of grants was announced only at the end of March, 2021, the contracts have been signed and the grant implementation started. Currently procurement, capacity-building and monitoring activities are carried out for round 3 grantees. The promotion of the legends trail is ongoing and will be due to the last days of the EU4Tourism project implementation. The project underwent an internal mid-term evaluation in September- October 2019 and identified its strengths and weaknesses and provided recommendation for the remaining implementation period. The selected Evaluator will be provided with the mid-term evaluation, all official donor reports and other key documents to inform the successful completion of this assignment.
Main Assignment: External Final Evaluation
2. Purpose of the Evaluation
The purpose of this final evaluation is to provide an overall assessment of the project’s performance in relation to achievement of the intended results and in terms of how they have been delivered. The evaluation will identify key lessons and propose practical recommendations that will enable PIN, its partners and other stakeholders to enhance the impact of future, similarly focused projects.
- Establishment of the hiking trail: ‘Legends Trail’;
- Community activation and engagement in the project activities;
- Viability of the supported businesses;
- Employment to businesses;
- Effective cooperation with the local authorities within community initiatives;
- Trail promotion component.
2.2 Audience for the Evaluation Results
Applicants to this assignment are requested to outline the methodology and approach they will use to undertake this evaluation, in their submitted proposal.
If an answer cannot be provided on the foundation of date or evidence, this must be communicated to the nominated PIN Focal Person as soon as possible. Failure to do so can result in decreasing the consultant’s remuneration.
2.4 Specific Tasks to be Undertaken by the Evaluator
- Design and finalise the evaluation methodology, tools and workplan, detailing the resources and support need to complete the evaluation to time and quality, and agree with PIN
- Undertake the evaluation activities in the field.
- Analyse the data and present findings to PIN and project partners
- Prepare first draft of the Final Evaluation Report for review by PIN
- Finalise the Final Evaluation Report considering the feedback provided by PIN.
3. Assignment Terms
The Evaluator will report to and liaise with the PIN Focal Person on all matters and decisions relating to this assignment. PIN will be responsible for arranging meetings with all relevant stakeholders. To enable this the Evaluator must provide a list and schedule of meetings in good time to ensure all meetings can be arranged in a respectful and timely way. If required, PIN can support the Evaluator with logistics arrangements, but the Evaluator will be responsible for making the respective payments.
4.1 Evaluator Experience
- At least 10 years of professional experience in conducting development project evaluations;
- Experience of evaluating tourism related projects and grant schemes;
- Proven experience and knowledge of conducting quantitative and qualitative research;
- Excellent analytical skills;
- Significant practical experience in report writing and formulation of recommendations;
- Excellent spoken and written English.
- Experience evaluating EC-funded projects;
- Understanding of project management principles;
- Previous experience with results‐based monitoring and evaluation methodologies;
- Russian language will be considered an advantage.
Please note that most targeted beneficiaries and stakeholders do not speak English, so relevant translation services need to be considered in the proposed price of the work and organised by the Evaluator in case of foreign evaluators or organizations.
4.2 Proposal Submission and review of the applications
Interested candidates/organizations whose profile matches the qualification requirements stated above are invited to send their:
Curriculum vitae or organizational profile highlighting relevant experience (max.4 pages);
Cover letter stating how your experience and competencies can best deliver the assignment (mas.1 pages);
2 samples of previous similar work;
Clear and concise proposal outlining the methodology and questions to be asked (max. 4 pages)
Assignment Budget (in EUR) broken down by:
a. Personnel Service fees b.Direct evaluation activity costs
c. Anticipated logistics, travel and subsistence costs
All interested candidates/organizations who meet the above requirements and are confident that their background and experience qualify them to implement Final Evaluation, should e-mail their complete application packs in English language to: email@example.com mentioning “Final Evaluation: EU4Tourism project” in the subject line of the e-mail.Review and selection criteria:
The selection committee will be formed who will be evaluating the applications against the following criteria:
- Suggested budget/ cost efficiency to complete the evaluation (criteria weight is 20%);
- Quality of the submitted technical offer (criteria weight is 40 %);
- Relevant experience, qualification and quality of sample report submitted (criteria weight is 40%).
Incomplete applications will not be reviewed. Only short-listed candidates will be contacted. The final decision will be made after the interviews.
OPENING DATE: 30 April 2021
APPLICATION DEADLINE: Extended until June 7, 2021
Annex A: List of Recommended Stakeholders
Annex B: Final Evaluation Report Specification
The Final Evaluation Report, written in English, will be required to comply with the following standards and specification:
- Executive Summary (max. 2 pages)
- Introduction (max. 1 page)
- Methodology (max 2 pages)
- Findings and Discussions (max. 10 pages)
- Conclusions (max. 4 pages)
- Lessons learned and associated Recommendations (max. 6 pages)
The report should be submitted electronically to the PIN Focal Person and Five official hard copies to the PIN Armenia Representatives Office